Cable & Wireless Communications is accepting bids for Power Supplies for their BTC and LIME companies located in the Bahamas and 13 Caribbean islands.  Please read this complete ebid, all email notices, and the Sorcity Member Agreement, in full, so you understand the bid guidelines and are properly prepared for this bid if your company qualifies and would like to participate.
 

The Buyer would like to establish a relationship with Suppliers who are able to provide the Power products, and quality and service-levels outlined in this bid docume nt.  The anticipated start date for this award is February, 2014.

Although price is an important element of this award, this is not a price-only decision. Other factors to be considered include: responsiveness and relationship. After the bidding ends, the Buyer may contact several low bidders to further understand their capabilities and additional benefits before an award is made (see Key Dates below).  

PLEASE NOTE: 

To ensure the bid process remains fair, any direct contact with the Buying Organization regarding this opportunity, during or after this bid process, until the Buyer contacts you, will cause you to be in violation of the bid process and be eligible for penalties (see Sorcity Member Agreement).

BID STRUCTURE:

This ebid is divided into separate biddable sub- groups that align with the categories and locations for both LIME and BTC.  A link to each sub-group is included below.  You may ONLY bid on the sub-groups for which you are able to supply ALL products & services listed in those sub-groups, and meet all the terms stated. Preference may be given to suppliers who can bid in multiple groups.  

Please perform honorably.  Bids will only be accepted through this e bid.  Bidding in any other manner, or attempting to sell directly to one of the Buyer's locations will disqualify you for this business for the term of the award and will remove you from good standing with the Buyer and Sorcity for future business.  We look forward to your participation and help in maintaining the integrity of this fair and objective bid process.  Here are the sub-groups to bid:

A dditional bid guidelines:

1. Please comply with the instructions in the Bid Notice email you were sent informing you of this opportunity including any reminders and updates provided.

2. Buyer is requesting Bidder's best price in the bid to include: rebates, allowances, and other incentive programs. The Buyer does not want these other incentive programs in addition to the price, but rather included as part of the price bid. This eliminates tracking and auditing of these ancillary programs and provides straightforward pricing.

3. Questionnaire : After the bid, you may be asked to meet with LIME and/or BTC to finalize their understanding of your capabilities. If requested, please have this document prepared in advance of your meeting. We seek Providers that can communicate concisely and quickly. Keeping in mind that an RFQ response reflects the quality of service and communication we can anticipate, please answer only the questions asked in this document, keep responses BRIEF & CONCISE, and DO NOT include other marketing collateral. Failure to do so will result in a downgraded score.

Line Item Worksheet: (LIW)

1. Sorcity is providing you this Line Item Worksheet (LIW) as one of the bid documents, to list your per unit pricing, which will automatically calculate the "Total" bid price. Only the "Total" from each sub-group in the Worksheet may be entered as your bid for each corresponding sub-group in the online Event. Do not attempt to enter line item prices online or your bid will be inaccurate. 

2. Please be sure to save the Line Item Worksheet to your desktop first, and then use it to work up your Bid.  This will allow you to promptly return this worksheet once the bidding ends.

3. Please follow the instructions including filling in all items highlighted in green such as your Dun & Bradstreet number and Unit Prices where noted, as it is part of this bid package.

4. YOUR COMPLETED LINE ITEM WORKSHEET IS A REQUIREMENT AND MUST BE RETURNED TO SORCITY WITHIN (1) HOUR AFTER THE BID ENDS, regardless of your bid position. Failure to do so may render your bid unacceptable and invoke penalties.

5. If you are bidding on more than 1 sub-group, work up your pricing as if you be awarded all of the sub-groups in which you bid. This does not guarantee that you will be awarded all sub-groups bid, but will provide the Buyer with the most competitive pricing should they award you all sub-groups you bid. In the event that the Buyer is unable or elects not to award you all sub-groups you bid, you may enter a Percent Markup where noted, if needed. A Percent Markup value can be entered for each of these award scenarios: if the total awarded dollar value (whether it consists of 1 or more sub-groups) is less than 75%, or 50%, or 25% of the total value of all sub-groups you bid. Prices bid may not change if the award is 75-100% of the dollar value bid, so bid accordingly.

REQUIREMENTS:

These are requirements specific to this purchase:

1. LIME requirements:

   1. Shipping is FOB Miami, FL (Cerva Logistics)

   2. Must provide free technical support for all products listed.

   3. All products must come with a manufacturers warranty covering the product for 1-year except for DC Power Plants, in which case the minimum time period of coverage must be 2-years.

   4. All products and services must be in compliance with the appropriate technical, quality and safety ISO, UL, Telecordia and NEBS standards for power systems...e.g. ISO 9001.

   5. Buyer would prefer to award a supplier that can offer free training, if requested, as well as technical seminar invitations from any of the OEM's listed in the Line Item Worksheet.

2. BTC requirements:

   1. Full turnkey solution for all products, including maintenance and installation at each respective location listed in the Line Item Worksheet

   2. All products must come with a 2-year warranty

   3. Shipping is FOB Nassau, The Bahamas

   4. Must provide free technical support for all products listed

   5. Technical Support must be able to be contacted via direct telephone contact and available 24/7

   6. Alarm collecting and reporting system (LMS 1000) via the SMNP interface must be provided and active.

   7. Supplier must be a Certified/Authorised Vendor Reseller/Distributor for the products offered

   8. For products that require installation to be provided by the supplier, installation must be executed under the on- site supervision of vendor certified installers

   9. Installers and Support persons must be fluent in English.

   10. Critical product, as defined by awarded supplier, must be able to RMA within 3 days

   11. Buyer would prefer to award a supplier that can offer free training, if requested, as well as technical seminar invitations from any of the OEM's listed in the Line Item Worksheet.

1. You must quote on all items listed in any sub-group you bid.

2. Buyer's standard terms and conditions apply

3. Invoices for BTC are to be sent only to Corporate office, Accounts Payable Department, JFK Nassau, The Bahamas.

4. Invoices for LIME will be handled by each LIME business unit, where each until will be responsible for their own purchase orders and invoices.  Addresses will be listed on the PO's for the business units ordering.

5. Payment Terms: Buyer prefers payment terms of Net 60 Days, although if you can not provide this, or it raises your prices (hedging), then 45-day payment terms will be considered and may be bid in this ebid.

6. Awarded Seller must honor their bid prices, per the terms stated until April 2014.
   
    

We appreciate your participation in this ebid opportunity!